For purposes of capacity building, 5 members of Kakehashi Africa from Kenya met in order to exchange ideas on how best to collaborate. Sati Arthur took the opportunity to share his experiences, particularly his activities at the Global Food Value Collaboration Hacks event that he helped coordinate with the organizers HackCamp Co. Ltd. He used his guide about that experience as the basis of the training session. Members were also able to share their experiences so far, working with Japanese companies.
The training, in this context, was more a discussion. Based on the guide prepared by Sati Arthur about coordination, the participants understood that the experiences are generally the same.
Under training were the different categories of coordination, from Kakehashi Africa’s business point of view, as well as important factors to consider when aiming for a proper coordination system.
These categories include- local and cross-region coordination. Under local coordination, the company representatives and the coordinator(the Kakehashi Africa member) participate together in local activities that lead to the realization of their goal and objectives. Cross-region coordination entails activities across countries or continents. The coordinator receives assignments and tasks to carry out, and delivers output such as report etc. The company representatives do not have to travel to the said region for this type of activity.
Among the factors highlighted as very key in the process of coordination are- the need to establish a clear business interest and objective of the company representative; clearly defining your role and that of the company representative during the whole process. Other important factors included communicating the financial burden that have to be borne by both parties, as well as a clear schedule of events and activities. The success of the coordination depends on ensuring that these factors are taken care of prior to official engagement. It is a proper guide to a mutually beneficial relationship between the parties involved.
While taking of these factors are vital, another key ingredient to a good relationship with companies in efficient communication. Developing a good rapport with your guest smoothens communication and makes work easier for both parties.